Panel Submission and Rules

The panel submission is closed for 2024.

AnimeFest is a non-profit fan-run organization. We rely on volunteers to not only staff necessary functions like Registration and Video Theaters, but also to run panels, workshops, and creative activities. This page contains details on how to volunteer to run a panel.

Please do not use this page to submit ideas for panels or workshops you want to attend. This is the place to submit panels you (and possibly others) want to run. Use Facebook or other social media sites to try to convince others to run a panel.

Only 4 badges will be provided per group, per panel unless otherwise discussed with the Director of Programming.

1. Submission of Your Panel

Please read these instructions carefully before you submit your panel ideas.

You will need to complete a submission form for each panel/workshop. Please provide the title, description, anticipated panelists, duration and necessary audio and visual equipment for your submission. We recommend scheduling at least 15 minutes at the end of your panel for questions and wrap up.

Each panelist will need an AnimeFest account and should be identified in your panel submission. Creating accounts is free and easy!

Panelists should check and update their accounts to make sure the contact and date of birth information is correct for security reasons. We understand availability from planned participants may change. Please email if you need to make any changes to your submission after you have submitted the form.

The AnimeFest 2024 convention will begin on Thursday, July 25th and end on Sunday, July 28th.

If you anticipate any potential scheduling conflicts, please let us know in the notes space in the form. WE CANNOT GUARANTEE THAT YOU WILL GET YOUR PREFERRED TIME BLOCK.

2.Promote your Event

AnimeFest staff will make the final determination if your panel or workshop will be accepted and scheduled. Many factors will weigh on their decision, but an you can share your panel idea on social networks to encourage others to support your panel.

3. Wait for Acceptance / Rejection

AnimeFest Panel staff will review your submission and decide if it is approved or rejected. Please read the reason your submission was rejected! Sometimes, suggestions are rejected because more detail is needed or the description needs editing for spelling and grammatical errors.

If there is no reason given for your rejection and your panel is rejected within the 2 weeks before the convention it is likely that there is no longer space on the schedule to accept your panel.

Acceptances will be finalized by Sunday, July 11th.

4. Badges

Badges will be provided for approved panels and workshops for up to 4 people per submission. Due to COVID-19 we would prefer to keep the number of panelists to at or below six participants.

1) If you have to miss your panel or workshop for any reason please let someone know on panels or workshop staff. There will be staff at the panels and workshop rooms as well as the Panels Office. During the convention we will try to check email as often as possible but please don’t count on this as
the main way to let us know.
Please let us know at least two hours in advance so we can make the proper cancellations and updates to the schedule.

2) If you miss your panel without letting a panel staff member at the Panels Office know about it, your badge will be turned off. In these cases you will need to seek out the Panels Manager, Jessica Grimaldo, or the Director of Programming, Cindy Trotman, to get your badge reactivated.

*Larger number of panelists will be considered on a case-by-case basis.

5. Prepare for your Panel

If your panel is accepted, you will need to spend time preparing. We encourage you to use visuals, like samples of your work or using a laptop to present slides. Tools like Google Apps Presenter, Prezi, MS PowerPoint, and Apple Keynote can go a long way towards making your panel look polished.

6. Pick up your badge

Participants for approved panels and workshops will receive a badge for each panelist in your group. Badges should be picked up at Panels Office with photo ID at leas two hours prior to your first scheduled time slot.

Please email  if you require pick up arrangements. Your schedule can be found through your AnimeFest Account.

Check your submissions to make sure that all your participants have accounts and are correctly listed in your submission by Sunday, June 30th.

7. Run your Panel

Make sure that you keep track of when your panel is scheduled and show up on time.

Please arrive at your panel 10 minutes before it is scheduled to start. There will be members of our staff and Audio/Video crew on hand to make sure you have the equipment specified, but you must arrive early to give them time to help.

Our staff will also provide a 15 minute warning before the end of your time slot to allow you time for questions and to wrap up your panel.